The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category
Foreign, Commonwealth and Development Office (Policy & Political roles)
Job Subcategory
Communications, Press and Media
Job Description (Roles and Responsibilities)
This is an exciting and stretching position at the core of the British Embassy’s operations, providing executive administrative support to the Development Director.
- Provide executive administrative support to the Development Director (DD):
Manage the DD’s diary, liaise with Embassy teams, Government and partners to arrange meetings and participation in external events or host events at the Embassy
Liaise with teams to provide briefings and external communications products
Work very closely with and provide cover for the Executive Assistant to the British Ambassador whenever they are on leave.
Arrange and provide main bullet points/ record of actions from the Embassy’s Programme Board meetings chaired by the DD
- Provide flexible support across the Embassy and contribute to the wider delivery of the Embassy’s objectives, for example assisting with delivering high-level visits to DRC from the UK.
To do this job well, you will need to build contacts with both colleagues from the British Embassy as well as with our external partners.
Roles and responsibilities:
We all have a responsibility to embrace the changes of the FCDO as it transforms, building the culture we want to see and delivering our cultural statement in how we lead and behave towards others; how we make decisions and how we get the job done is everyone’s responsibility.
In your role as Executive Assistant to the DD, you will be responsible for:
Leading in arranging all external and internal meetings that require the DD’s attendance
Making sure that the DD’s electronic diary is always up to date and proactively letting the DD and proposed meeting attendees know in good time if meetings need to be rearranged
Managing the process for briefings for important meetings that the DD will attend. This means liaising with all Embassy teams to make sure that (required):briefing is received from them in advance for the DD to review in good time and provide feedback if needed before the meetings take place, and ensuring that communications activities are planned in advance – as well liaising with relevant teams and our Communications Officers to make sure that follow-up communications is completed and agreed by the DD
Managing any necessary arrangements required for the DD’s external-facing work, including booking flights and organising events at the Embassy Residence as required
You will need to remain flexible to assist across specific, discrete areas of work when required by other Embassy teams (e.g. VIP visits etc).
Essential qualifications, skills and experience
Is a strong team player and who has experience of building effective internal and external relationships and working well across teams
Is a clear and confident communicator (written and oral), both internal and external-facing – in French and English. This will be tested as part of the recruitment process
An ability to proactively and positively take the initiative to getting things done, managing your own workload well in a fast-paced working environment
A flexible approach to your work in general, with experience of adapting quickly to respond to changing priorities, structures and processes and being open to offering your support across the office when needed
Good organisational skills, methodical and thorough and with the ability to ensure that your work is completed to tight deadlines
A working knowledge of all Microsoft Office suite of programmes
Language requirements:
Language: French and English
Level of language required: Advanced/Fluent
Desirable qualifications, skills and experience
Experience of working in a multicultural environment
Required behaviours
Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
Application deadline
17 April 2024
Grade
Administrative Officer (AO)
Type of Position
Fixed Term
Duration of Post
6 months
Region
Africa
Country/Territory
Democratic Republic of the Congo
Location (City)
Kinshasa
Type of Post
British Embassy
Salary
USD 1,266.57 + allowances
Start Date
1 June 2024
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